Become a Vendor :: PABaconfest


Become a Vendor

PA Bacon Fest Vendor Applications

Located in historic Easton, PA, the PA Bacon Fest has grown into one of the region’s most popular events. With 150+ vendors, 20+ musical acts, and several stages, the two-day festival attracts more than 80,000 attendees. In 2014 PA Bacon Fest was named one of the TOP 300 Festivals in the world by FEST300.com!!  And locally, voted Best Culinary Event in Lehigh Valley Style magazine’s Best of the Lehigh Valley contest and a Townie Award for best special event in the state by Pennsylvania Downtown Center. The Fest is held Rain or Shine!

Vendors are chosen based on selection, quality and uniqueness of product.

We strive to distribute similar products throughout the festival.

Sorry, but applications closed on September 29. Please check back again next year!


INSURANCE

All participants are required to provide proof of insurance (minimum $1,000,000 per occurrence), naming the following TWO entities as additional insured as well as providing proof of Worker’s Compensation Insurance if applicable.

Complete our online application submitting .pdf or .jpg of your insurance (preferred),  or mail or fax forms directly to Greater Easton Development Partnership (GEDP) and City of Easton.

1.    Greater Easton Development Partnership attn: PA Bacon Fest

325 Northampton St, Easton, PA 18042

Fax: (610) 829-1140

2.     City of Easton

123 S Third St, Easton PA 18042

Fax: (610) 250-6607

Click the link to view a sample insurance certificate naming GEDP as additional insured  (described in the Description Box, or check marked in the Additional Insured Box).

> Sample_Insurance_Policy < That you can forward  to your insurance agent!


NEW APPLICATION PROCESS

Please be prepared; the vendor application form requires information about your business, a photo of your booth in action and your insurance certificate (.pdf or.jpg format). If everything is functioning correctly, you will also be able to pay your vendor fee via this form and through Paypal. If something doesn’t work, please email us: liz@eastonpartnership.org  or call 610-250-2063

Vending fee (for both days) is reflected in your booth size, location and product. This can be found within the application when you choose your booth in the “Size of stall” pull down menu .

Click on the appropriate application, fill out all fields and click the “submit” button.

You will receive an email stating that we received your application. This email will contain a link to an updateable form, where you can submit additional information and make payment.

Once your application is complete, you will receive an email stating whether your application to vend at PA Bacon Fest 2017 has been ACCEPTED or DENIED. Food vendors, final approval contingent on City Health Department approval.

Applications must be submitted before September 29th.

If your application is denied prior to September 29, fees paid will be refunded.

All information and payment is due no later than October 13th.

This is an approximate map of the different locations/levels for 2017. Easton_Map_Levels

To be considered an Easton Business your business must be located in one the City of Easton’s neighborhoods. http://www.easton-pa.gov/planning/neighbor.pdf

We will review applications through this online application process approximately every other week.


FOOD VENDORS

All food vendors must obtain a permit from the City of Easton Health Department at least two weeks before the festival.

Special Event Application for a Temporary Food Establishment License:

http://www.easton-pa.com/downloads.html#health

*Return directly to the City of Easton, 123 S. Third St, Easton, PA 18042 Attn: Health Department

City Health Department contact information:

http://www.easton-pa.com/healthcontact.html

All vendors using an open flame (heating, cooking etc.) must adhere to City of Easton Fire Department regulations including the use of fire retardant tenting.

City of Easton Fire Department contact information:

http://www.easton-pa.com/firecontact.html

Food vendors should complete the correct online application based on your main product.

  • >Prepared Food Vendors Application<

Ready to Eat Food, for example: bacon on a stick, bbq sandwiches, cooked pasta dish, sausage sandwich, seafood dish, french fries, milk shakes, coffee, tea, soda, popcorn.

  • >Packaged Food Vendors Application<

Packaged (or Labeled for Home Consumption) Food prepared or packaged before the festival for example: vegetables, dry pasta, jarred products, baked goods.


NON FOOD VENDORS

Any vendors that don’t require a Health License, must fill out a City of Easton Business License.

Business License Application:

http://www.easton-pa.com/downloads.html#finance

*Return directly to the City of Easton, 123 S. Third St, Easton, PA 18042 Attn: Finance Department

City of Easton Finance Department contact information:

http://www.easton-pa.com/financeabout.html

Festival Fire Safety Rules: www.easton-pa.com/fire/spevents.pdf

  • >Merchandise Vendor Application <

Pet products, kitchen goods, home décor, fashion.

  •  >Hand Craft Vendor Application <

Only fill this application out if you make these items yourself by hand.

  •  >Activity Vendor Application < 

Pony rides, readings, tattoos, sand art and other activities with a fee.


Difficulty submitting Application?

The recommended browser for submissions is Google Chrome.

If you have difficulty submitting in Chrome, under settings change the browser to incognito mode as this will disable any extensions that could block the form from submitting.

When attaching a file, it will populate next to the upload with C:/fakepath/”filename”. This is expected behavior and is a feature in the browser as the browser itself does not know the filepath to your computer. The file will upload successfully.

Please let Marcato (our application software company) know if you have any issues submitting the form at: support@marcatodigital.com

Thank you!


Festival Setup Information

General PA Bacon Fest Rules & Regulations that apply to all participants.

PA_Baconfest_2017_Rules

If you have been accepted, we will send your booth location and parking information and vendor map by the Thursday before the festival.

Follow this link to view a map of the festival footprint. Easton_Map_PABF17.pdf

In order to ensure a smooth and timely set up you must adhere to these (and all) festival rules:

Saturday Morning

Set-up Begins at 6:00 a.m. on Saturday and 8:00 am on Sunday.

All must enter/exit the Fest area, via the closest entrance to your space, follow this link to see a map of these entrances.

You will be greeted by a festival volunteer who will assist you in finding your location

Once you are assigned a location, you are not permitted to move from that location

Electricity: If you requested electricity, we will provide it (maximum of one 15 amp outlet with two plugs). Bring extension cords.

Food Vendors: Must be fully set-up by 8:30 am for inspections. They will be looking for hand wash, gloves, hats, fire rated canopy, food handlers certificate, clean equipment etc.

Other participants must be ready for operation by 10 am

Booths may not be subleased to outside entities

Only products on your vendor application are approved (for sale are free)

Vehicles: No exceptions!

Vehicles MUST be removed from fest grounds by 9 am or as instructed by Easton Police

PARKING – You will be given ONE free parking permit when you arrive

You may park in City Garages (1 & 2 blocks from festival) flat fee of $10 per day

You may park in Shuttle parking lots flat fee of $10 per day & ride the shuttle

Northampton County shuttles run 10 am to 7:00 pm

Braden’s Airpark shuttles run from 9:30 am to 7:00 pm

Vehicles may NOT return to festival grounds until 6 pm or it is deemed safe by Easton Police

Saturday Night

You are permitted to leave your stand set-up overnight, since festival streets will remain closed, but you must properly secure all equipment and supplies.

The City of Easton, PA Bacon Fest and GEDP are not responsible for your stand, and/or your product.

Vendors who “sell out” are not permitted to dismantle stands or leave early.

PA Bacon Fest Close

 Leave your space cleaner than you found it. Remove all grease, oil and waste water.

NEW – Vendor Inspection system will be in place for adherence to all festival rules

Reference

Bacon: Breakaway Farms will be in Farm to Fest area (300 block of Northampton St) near Crayola

Ice: There will be an ice truck located near/in the pigskin lounge on S 3rd St, ask at the big tent.

Cash: PNC Bank is open?

Supplies: Family Dollar, 301 Northampton St by Crayola (open Fri, Sat, Sun)

Hardware: (1.5 mile) Millers Hardware, 119 Main St, West Easton, PA 18042 (open Fri & Sat)

Hardware: (1.9 mile) Piscitello Home Center, 2300 Wood Ave, Easton, PA 18042 (open Fri & Sat)

Samples – If you would like to send a few samples of your product for our Information volunteers, we and they would appreciate it.

Invite your friends to our official facebook event and share your photos using hashtag #PABaconFest2017

In an emergency, call 911! We will have EMS services onsite on S 3rd St & Pine St.


Questions?

Jo Moranville

Special Events & Promotions Assistant Manager

Vendor questions, logistics, activities.

email: jo@eastonpartnership.org

phone: 610-250-2063

Sherry Rodriguez

Special Events & Promotions Assistant

Vendor questions, equipment, information.

email: sherry@eastonpartnership.org


FESTIVAL ENTRANCE POINTS

Enter Festival via closest entrance to your designated area> Click To View Map

FULL MAP

Click on link for larger map>>> Festival_Map_PABF17_FinalMap

 

VENDOR LIST

Numerical by Booth Number

VendorListFINALWebNumerical

Alphabetical by Booth Name

VendorListFINALWebAlphabetical

Aplbabetical by Business Name

VendorListFINALWebAlphabeticalBiz